Schedule guides.
Automate allocation.
Scale your tours.
Running a tour agency shouldn't mean drowning in Excel sheets and WhatsApp groups. Create tours in seconds, match guides by language and expertise, and keep full control with final approval on every assignment. Whether you manage 10 guides or 500 freelancers.
Trusted by leading tour companies
Replace Excel and WhatsApp with one platform
Everything you need to schedule tours, manage guides, and handle cancellations—without the chaos.
One Calendar for All Tours
Create tour slots, allocate guides, add notes, manage everything in one place. No more switching between Excel, WhatsApp, and email.
Your Complete Guide Database
See all freelancers in one table with their skills, languages, cities, and tour themes. Filter and find the right guide in seconds.
Guides Apply Themselves
Each guide gets their own profile. They see tours they're qualified for and apply with 1-2-3 clicks. No more mass messaging.
Auto-Reassignment on Cancellations
When a guide cancels, the tour goes back into the pool automatically. Other qualified guides can apply immediately.
You Approve or Auto-Pick
Review applications and choose who gets each tour, or let the system auto-assign based on your criteria. You stay in control.
Full Audit Trail
See exactly who applied, who was assigned, who cancelled, and when. Complete history for every tour and every change.
See how it works
From scheduling to assignment in three simple steps
Create & Schedule Tours
Add tours in seconds, set recurring schedules
System Matches & Notifies
Qualified guides get notified and apply with one click
Approve & Auto-Handle
You approve assignments, system handles cancellations
Loved by tour operators everywhere
See what our customers have to say about transforming their operations
"Before EasyPlanning we were stitching tours together in Excel and WhatsApp. Now everything sits in one calendar and we easily save around 15–20 hours every week on scheduling alone."
"Our biggest headache used to be last-minute cancellations. Now when a guide drops out, the tour goes back into the pool and is usually picked up within 1-2h, even on weekends."
"Guides finally see exactly which tours fit their profile and apply themselves. I spend far less time chasing people and more time making sure every tour actually runs smoothly."